Exhibitors Conditions and Regulations plus Exhibitors Code of Practice 2022

Exhibitors Conditions and Regulations 2022

  1. Contents
  2. Introduction
  3. The Conditions of Exhibiting
  4. Minimum Age
  5. First Time Exhibitors
  6. Collaborations and Group Builds
  7. Exhibitor Briefing
  8. Communication Cut Off
  9. Show Times
  • 1 Friday (Bump in/setup day)
  • 2 Saturday
  • 3 Sunday
  1. Parking
  2. Attendance
  3. Exhibit Subject Limitations
  4. Layout
  5. Interacting with the Public and Other Exhibitors
  6. Selling at the Show
  7. Exhibit Display Construction
  • 1 Non LEGO® elements
  • 2 Display Support Construction and Safety
  • 3 Mr Brick Certification
  1. Display Name
  2. Exhibitor Types
  3. Assistants
  4. Gratuities
  5. Voting
  6. Presentation Event
  7. Security at the Show
  8. Social Media/Promoting Display
  9. Electrical Equipment
  10. Costume Play (cosplay
  11. Breach of Codes
  • 1 Disputes
  1. Communication
  • 1 With the Committee
  • 2 Points of Contact




Thank you for expressing interest in Bricktober-Perth, above all, we want you to HAVE FUN.  Getting involved in Bricktober-Perth, building and displaying what you have created is a great thing to help promote the hobby of LEGO® and at the same time raise funds for the community.

Bricktober-Perth is a project of the Rotary Club of Ascot (Inc). All funds raised go towards the community and help promote LEGO® clubs for children, eradicate Polio from the world, build a better community and alleviate hardship.

Please see our web site www.bricktober.info/about/ for more details of where the funds raised have gone to make the world a better place.
In order to run a successful, sustainable and safe event, we need a framework for everyone to abide by.  Through the experience of running this event from the ground up over the past 9 years this has evolved. Some of the conditions may seem harsh, but they are there to promote a smooth, successful and safe event.

This code of conduct also acts as a Frequently Asked Questions document and more often than not you will find the answer to your query here.

Given the strange times we are living in and the challenges of containing and controlling the spread of Covid-19 we are bound by Government Guidelines.
The show will go ahead unless there is a lockdown or if the capacity requirements have been reduced to make the running of the show unviable.  We are also subject to venue guidelines set in place by Curtin Stadium.
We will all need to be flexible and accommodating to the changing conditions and we reserve the right to change, alter and update these conditions and regulations.

Exhibitor Applications – Close 31st July


By submitting an application to exhibit at Bricktober-Perth you agree to abide by all the terms and conditions outlined below. Any breaches will be dealt with as outlined in Section 27 below.  If your display is taller than 1m high, it needs to be assessed by the committee for its stability and safety.

Step One – If you are interested in Exhibiting, please complete an Expression of Interest to Exhibit. All Expressions of Interest will be considered by the Committee and if we are happy with your Expression, you will be invited to submit a full application. If we require more information before extending an invitation, we will contact you with any questions or queries in order to assess your Expression.
If this is your first time Exhibiting at Bricktober-Perth, we may ask to meet with you first.

Once your application has been completed it will be considered by the Board of Directors of the Rotary Club of Ascot (Inc). and you will be advised of the outcome.
If you are successful, you will be invited to exhibit at the show by email.  The email will contain the link to the Exhibitor Application.

Submitting an Expression of interest and Application does not automatically mean you have been successful. Only once we have accepted your application to exhibit, will you be invited to exhibit.

We do not in any way or form, convey to you the RIGHT to exhibit at our show just because you have submitted an application or Expression to Exhibit. The organising committee reserve the full right to invite and permit who we want at the show. If we decide that your application and any future applications are not suitable or we will not invite you to the show, you acknowledge that you have no rights, real or implied, to demand to be part of the show.

Step Two – If you are successful with an invitation to exhibit at Bricktober-Perth, you will be advised via email. Your invitation to exhibit is completely at the discretion of the Board or Directors of The Rotary Club of Ascot (Inc)., based on a number of considerations and criteria, and the decision of the Directors is final, no further discussion will be entered into. Once your exhibit has been approved it may not be changed.

The Exhibitor Application closes 31st July


The minimum age for exhibitors is 16 years of age at the time of the show. Displays built by a person under 16, but entered under an adult will not be accepted, and may result in actions outlined in Section 27.

There will be a Junior Builders Display for under 16s to exhibitor as a one-day exhibitor.  Details will be released in early August.


 If you have never exhibited as an Exhibitor before at Bricktober-Perth, the first thing you need to do is fill in the Expression of Interest.

As a first-time exhibitor, we require some extra information, such as a little about yourself, your involvement in the hobby, previous models, and some photos of what you intend to display. Our preference is that you have already built it or 80% of it.

We also may ask to meet with you before proceeding any further.

If your application is successful, it is mandatory that you attend a briefing session before the show.


 While collaborative builds will be accepted, please be aware that the exhibit will be treated as a single exhibitor for the purpose of the show. Such entries will only receive a single exhibitor’s pack, and any prizes will be as per a single exhibitor.

From time to time, pre-arranged group builds are accepted into Bricktober-Perth at the discretion of the committee. As with other collaborative builds, any prizes will be on an exhibit basis rather than individual contributors and it will be up to the group how they divide any such prizes. (Other prizes within the group build may be given at the discretion of the group organisers).

Examples of collaborative builds in the past have been

  • – Micropolis 
  • – Apartment Complex
  • – Great Ball Contraption

These group builds are organised separately to Bricktober-Perth. If you have any questions or wish to participate in any of them, please contact the group organisers.

If you wish to organise a Collaborative Build, please put in an Expression of interest for the proposed group.


 All Exhibitors, new and old, MUST attend the briefing session for this year, even if you have exhibited before or been to a briefing before. Things change from year to year and we need to ensure all exhibitors understand what happens and how things work.

The briefing will be on Sunday 11th of September at 1:30 pm at Curtin Stadium.
At this time, you will be able to see the venue and examples of actual desks used will be available. If you do not attend this briefing, you will be unable to exhibit at Bricktober.


Communication regarding Exhibits can be made via email, or on the Exhibitor Facebook group Bricktober-Perth 2022 Exhibitors which you will be invited to join, or remain in if you are a previous exhibitor, once your application is accepted.

Two weeks out from Bricktober-Perth, things get very busy and we need to concentrate on completing the tasks that can only be done just before the show.

Due to the chaotic and event critical nature of the tasks, we may not be able to answer your queries. So please plan ahead and ask all your questions before 23 September 2022.

If you have read the code of conduct, all emails and messages sent to you and asked other Exhibitors but still can’t find the answer to your query, then please contact Kerry-Anne by email to bricktober2022exhibitors@gmail.com

There will be some pertinent last-minute procedural information and reminders posted in the Exhibitor Facebook group in the last couple of weeks leading up to Bricktober.

    • Friday (Bump in / Setup Day)
  • Doors open – 12 Noon
  • ALL exhibitors and assistants MUST sign in and receive their wrist band.
  • Doors close – 7:00 pm (sharp) and you MUST exit the building by 7pm.
  • All exhibitors and assistants MUST also sign out.

Access: There is a ramp at the western end for trolleys etc. access to the floor.  There are also stairs and wheelchair ramps through the main entry doors.

Equipment: No pallet lifters/jacks are allowed on the stadium floor.

Entry: You must advise the committee of the names of all the people helping set up your display, prior to the event, for them to register and gain entry to bump in.
Do not bring your display in until you have ALL signed in at the front door and collected your Exhibitor and Assistant Packs.  This is an important security measure, with thousands of dollars’ worth of LEGO® being moved around, we need to know who is, or has been in the venue.

  • Saturday
  • 7:30 am Doors open – All exhibitors/assistants must sign in.
  • 8:30 am – 9:00 am Sensory session.
  • 9:00 am – 4:15 pm General public sessions.
  • 4:30 pm Doors close.
  • 4:45 pm Group Photo followed by Exhibitor’s Presentations and Awards.
  • All exhibitors and assistants must sign out.
  • This year there will again be an AFOL Night event on the Saturday evening, more details about this will be released in due time. It is a separate ticketed event, and NOT mandatory, but encouraged for exhibitors to attend.
  • Sunday
  • 7:30 am Doors open – All exhibitors/assistants must sign in.
  • 8:30 am – 9:00 am Sensory session.
  • 9:00 am – 4:15 pm General public sessions.
  • 4:15 pm Begin pack up.
  • 4:30 pm Doors close to general public.
  • 4:45 pm Final Exhibitor’s Awards
  • 8:00 pm Doors close. (You must be fully packed up and exited the building, you are not able to return on the Monday for pickups).
  • All exhibitors and assistants must sign out on leaving.

All exhibitors are to ensure their display is attended during all opening hours of the event either by themselves or their assistant. If your display is not attended you will be asked to remove your exhibit from the event. If you do not remove it or have someone attending for the remainder of the event, it will be removed for you. It will not be available for collection until bump out times on Sunday evening.

  • Friday – For Bump in, please park in the main Car Park 1.

Please note you need to provide your car registration in your exhibitor application to receive free parking on this day, subject to confirmation by Curtin University, as fees are otherwise payable.

If you have not provided your car registration, please ensure you register your car at the parking station. Bricktober-Perth will NOT cover any fines you may receive.  Additional information on this process and in consultation with Curtin Stadium will be provided closer to the event.

  • Saturday and Sunday

Please park in the secondary Parking area Multi-story Car Park 2.  Weekend parking at the venue is free.  Event parking is available in a number of locations around the venue. Maps will be posted closer to the event and available on website. https://www.bricktober.info/free-parking-guide/


Displays should have someone at them as much as possible throughout the open times of the show. Should you and your assistant/s need to leave your display for any reason, please ask a nearby exhibitor, or the dedicated volunteer to watch your display while you’re absent. However, please be considerate and spend as little time as possible away. If you are unable to have your display attended for the show then you will be unable to exhibit.


 Rotary’s values – https://rotarynewsonline.org/core-values/

Exhibits are not to contain any subjects that contradict Rotary’s values, or may be deemed inappropriate to children, racist or discriminatory, depictions of overly overt violence and/or gore. Any subject that the committee may consider to be inappropriate for exhibition may be refused. This is at the committee’s discretion and if you are unsure, please check with the Exhibitor coordinator.

The Bricktober-Perth committee reserve the right to refuse any exhibit they deem inappropriate or unfit for display for any reason at any time and may ask for the display to be removed or modified. If in doubt, ask.

  1.  LAYOUT

 Display tables are made up by using small student desks, each desk is 600mm long x 900mm deep, with a minimum for 2x tables for exhibits, but can be added to create extra length.

For deeper displays, exhibitors can elect to have 2x tables deep, creating a depth of 1800mm.

The available table sizes are

  • 1200mm long x 900mm deep (standard) or 1800mm (deep)
  • 1800mm long x 900mm deep (standard) or 1800mm (deep)
  • 2400mm long x 900mm deep (standard) or 1800mm (deep)
  • 3600mm long x 900mm deep (standard) or 1800mm (deep)

If you require a larger size, please contact the exhibitor coordinator to express your reasons.  We have a limited number of corner positions, if you would like a corner, please advise us in your application.  Positions are allocated on a first in priority.

There will not necessarily be any gaps between display tables. Please consider if you build right up to the edge of your desk/s, it may appear like it is part of your neighbour’s display.  (Due to Covid-19 restrictions this may change and we may need to place a table between displays).

All tables have open backs with NONE being against walls, and as such, consideration for the back of displays should be made. If you wish to construct a backing board for your display, you may do so, however, we insist that it is kept below standing shoulder height so you can see over it.

Also, with the shape of the layout, the rears of displays will not be easily seen by the public, so any detailing or features on the rear side will not be seen.  Discussions for changing the layout to suit display features will not be entered into.

The layout has exhibitors and assistants being located behind their respective displays. This allows the public to view the displays easier, and also promotes more interaction between exhibitors.

The space in the middle of the displays is limited, and exhibitors are not to use this space for building, or storing excessive boxes etc. Each display table will come with cloth or plastic table cloths draped in the front.  If you need the table tops covered, there will be extra cloth/plastic available. You may store boxes etc. under the tables out of sight from the public. With the tables being made up of smaller tables, there are slight variations in height. Should your display require a level base, we recommend using a wooden base that can be placed on top of the tables.

A low fence will be set up around the perimeter of the tables to discourage the public touching exhibits, however as seen at previous shows, these fences have a tendency to ‘creep in’ and exhibitors should monitor them and move them back out as required.


Interaction with any person at the show, be it exhibitors, general public, volunteers, or any other person – should be done in a polite friendly manner. Rudeness, bullying, or aggression will not be tolerated and will be dealt with in accordance with Section 21.

It is inappropriate to see or hear Exhibitors criticising or maligning others displays. If you do, you will be asked to leave the show immediately. Everyone builds to the level and type/style they choose.

There is strictly NO LEGO® to be given out from the display tables (this includes, but not limited to Minifigures, elements, key rings, etc).  If you wish to give away LEGO® at your display as a promotional give away for your LEGO® club, please seek permission from the committee beforehand.

Spot the minifigs, guess the number of X, help to build X, or similar activities at exhibitor’s displays are not allowed as this creates hold ups and restricts the flow of the event.

LEGO® clubs or groups may hand out business cards for promotion.

Businesses, Bricklink stores or any entity other than a LEGO® club/Group may not promote their business unless they have applied and been approved to be a seller.
We no longer allow spruiking of business/stores in the display zone.  There will be opportunity to advertise your Bricklink store through the Community Board and sponsorship of the prizes for the Junior Display Builders.  Further details to be provided closer to the event.

Please seek written permission from the committee beforehand for any handouts.

Once approved, you can ONLY hand out at your display, you may not walk around in other locations approaching, bothering or harassing the public.  Handing out items relating to “how to vote for my display” in the People’s Choice Award is considered bad form and will not be tolerated.

You CANNOT have the LEGO® logo or any other registered LEGO® trade marks on your card without expressed permission from the LEGO® Group.


No sales are permitted in the exhibition area or at your table.  Exhibitors who sell whilst exhibiting will be asked to refrain from doing so and if they still continue, they will be asked to leave by the Operations Manager.

Should you wish to sell at Bricktober, an application can be made to be a stall holder, but please note that a person cannot both sell and exhibit at the eventNor can you register a family member or friend to exhibit your displays while you sell or vice a versa.

Sales include, but are not limited to, goods, services, advertising or raffle tickets etc.

If you wish to sell and/or promote your Bricklink store or business, YOU MUST put in a seller’s application. You can NOT Exhibit and promote your store at the same time.


Exhibit models are to be built only from genuine LEGO® elements with few exceptions.  Clone or knock off brands (including, but not limited to – megabloks, decool, cobi, sluban, Lepin etc) are not permitted. 

Non-LEGO® elements are to be discussed with organisers beforehand and permission confirmed, plus declared to the public.

These include, but is not limited to – Brickarms, Sbrick, Big Bens wheels, ME track, custom 3D printed parts, third party lighting systems.  The declaration also includes, but is not limited to, any glued, painted, cut, modified, customised components* and also includes structural materials such as metal, wire, hidden structures etc.

(*modified parts are defined as LEGO® elements that have been changed in such a way that they can no longer be returned to their original state.)

Our preference is you don’t use the above, however, if you do, these will need to be fully disclosed to the public.  Third party stickers and custom-made stickers will be accepted but should be openly declared to the public.

16.2 DISPLAY Support Construction and Safety

Any Non-LEGO® components used in the construction or to support the display, must be declared to the committee and approved. This includes wood, metal, glass etc.

MDF, timber, plywood sheet maybe used under the display to assist with transport of the display and does not need to be declared to the committee.


Exhibitors using only LEGO® products and no glued, painted, cut, modified or customised components, will receive a Mr Brick Stamp of Certification to put up with their display.  Exhibitors are encouraged to achieve this certification.

Displays are to be placed on the supplied desks and not placed on the ground unless prior special permission has been granted.

Exhibits that may be considered for special permission include, but are not limited to – large mosaics on easels, mannequins for LEGO® built clothing, etc. This will be at the Committee’s discretion and NO discussion will be entered into.


Please consider the name of your display carefully, as it cannot be changed.

The display name submitted and approved in your application will be used on the container for the public to vote for the People’s Choice Award and on a laminated
A4 or A5 size poster to show the name and a description, if you wish, of your display.

You will also be given an opportunity to provide an Exhibitor display description. This is displayed on an A4 laminated sheet of paper is used to described your display to the public, or answer common questions you think they may have. If you do not wish to provide a description, we will simply use the name of your display.


 We have three classes of Exhibitor, they are:

18.1 Full Exhibitor

18.2 Minor Exhibitor – Someone displaying on two desks as a Small Display with a Number 1 Standard size display of 1200mm long by 900mm Deep.

18.3 Group Builds – A collaborative build or group of likeminded exhibitors. For example – Micropolis, Apartment Complex and Great Ball Contraption

Note: Minor Exhibitors and Group builds do NOT receive the same gratuity level as Full Exhibitors (if gratuities are offered). It is completely at the discretion of the committee as to the levels of gratuity each class of exhibitor receives.


Exhibitors are allowed to nominate up to 1 x Assistant when they register and only one assistant will receive an assistant Pack. If you require extra assistants, you must seek approval by the Exhibitor Coordinator before the event, however, still only one assistant pack will be supplied (as per Section 20).

The assistants are there to assist setting up displays, watching the table and anything else the exhibitor may need. As an Exhibitor, you are responsible for your Assistant/s behaviour and conduct and YOU will be held responsible for their actions.  Assistants are bound by the same Code of conduct and Conditions and Regulations as Exhibitors.

If you do not require any Assistants, please write in the box “No Assistant/s” and proceed with the online application form. If your Assistant/s are under 16, we understand if they don’t have an email or mobile.


 As an Exhibitor at Bricktober-Perth 2022, you will receive the gratuities outlined below. Other gratuities may be offered from time to time, but these are not set, and should not be expected.

Exhibitors will receive:

  • ‘EXHIBITOR 2022’ brick for their badge.
  • First time Exhibitors will receive a magnetic BRICKTOBER-PERTH brick and personalised name brick badge.
  • Free entry to the show on both days
  • Vouchers for refreshments from selected stalls.
  • Access to the Green Room.
  • Bricktober Exhibitor Polo shirt – for first time Exhibitors.

Exhibitors only, are required and permitted to wear the ‘new’ Bricktober-Perth Exhibitor Polo shirts. Order the shirt in the Exhibitor’s size only.
Once issued, the Exhibitor Polo shirt is then be used by Exhibitors only at future Bricktober-Perth events.  New, first time Exhibitors will receive a new Polo shirt, but those who have exhibited before will use the shirt they already have.  There will be a cost if you require a replacement Polo shirt.

ONE Nominated Assistant per exhibitor will receive:

  • First time Assistants will receive a magnetic BRICKTOBER-PERTH brick and personalised name brick badge and ‘ASSISTANT’ brick.
  • Free entry to the show on both days
  • Yellow Bricktober-Perth shirt (designs may vary based on sizes available)
  • Vouchers for refreshments from selected stalls.
  • Access to Green Room.

There are a number of categories for prizes which are decided upon by voting.

The Exhibitors Choice Award is voted on as the best display by the Exhibitors, this will be strictly one vote per Exhibitor (voting slip provided in Exhibitor Pack collected on Friday)

The People’s Choice Award is voted by the general public.  There will be two People’s Choice Awards – Group and Individual.

Please note; sending your child, or family and friends up to vote multiple times for the People’s Choice Award is unacceptable. If this occurs your exhibit may be deemed ineligible for the People’s Choice Award.


 There will be a short presentation event at the close of the last session on Saturday.  Presentation of the prizes awarded for pre-determined competition categories will be presented.  An independent judge or judges will make the decision during the show on Saturday.

All exhibitors and assistants are requested to make themselves available for the group photo at the beginning of the presentations.


 Only Exhibitors and their registered Assistant/s plus a designated Bricktober Rotarian Volunteer are allowed within the POD barricades and behind the display desks.
All people in the POD will be required to wear their wristband or in the case of volunteers, a Bricktober Volunteer Vest.

To promote interaction between exhibitors, you may visit fellow Exhibitors in other PODs from time to time.  A POD Monitor stationed in each pod will have a full list of names of people that are authorised to enter the POD areas. You may be requested to supply your name, brick badge and wrist band when entering or at any time within the pod. Failure to do this will result in you being refused entry or being asked to leave the pod.  Any unauthorised persons found within the pod will be reported to organisers, and further action may be taken in accordance with Section 27.

Please respect this requirement as it is for your personal safety and the protection of your valuable property.  There will be security on the premises on the Friday and Saturday nights to safeguard the displays.


 Please also keep in mind that publicising photos of your exhibit on social media before the show diminishes the value of your model being unveiled at Bricktober-Perth.  We understand that you may want to release teaser photos and details, but ask that you don’t publicise it in full. Some tasteful, framed photos can promote interest in the display, but montages of photos with every detail takes away the surprise for fans.

If your application is accepted you will be added to the Bricktober-Perth Exhibitors 2022 page if not already a member.  This is a closed group for exhibitors only (not assistants) and will allow for discussions on how you are progressing and allow you to share a bit more information on your exhibit.  Current 2021 members who are not exhibiting in 2022 will be removed around the application closing date.


 Access to power is limited. Exhibitors are encouraged to discuss these requirements with organisers before submitting an application to exhibit.  All electrical equipment must be tagged and in date by a suitably qualified person. Any equipment not tagged at the event will be required to be removed immediately.

  1. COSTUME PLAY (Cosplay)

 Bricktober-Perth has a roaming Cosplayers to entertain the crowds, pose for photographs, etc. These cosplayers abide by a specific set of rules and are bound by the cosplay code of conduct.

In the past some Exhibitors have participated in dressing up at the show, i.e., a LEGO® licensed character or a LEGO® built costume or MOC. The preference is that you wear your Bricktober Polo shirt and badge as this identifies you as part of the team; however, if you wish to dress up and spend some time in character dress or wearable LEGO®, you can under the following conditions.

  • Wear your badge.
  • When in costume you stay behind the barricades next to your display.
  • Costumes should be well fitting and in good condition.  If the Operations Manager considered the outfit inappropriate you may be asked to change.
  • If your costume covers your face/head, or impedes communication, you must have your assistant present to answer questions etc. asking another Exhibitor or volunteer to look after your display to go play is not fair on the other Exhibitor/volunteer.

Any exhibitors also dressing in cosplay will need to follow these rules, as well as abide by the cosplay code of conduct.  Please speak to the Partners/Activities coordinator about the Code of Conduct before the event.


 Upon notification of breach of any of these rules, the organisers of Bricktober-Perth may employ any or all of the following actions, or further action as deemed appropriate by the committee.

  • Direction to cease certain actions or activities.
  • Removal or modification of any or all of your display.
  • Immediate removal from the show.
  • Exclusion from future shows, as both exhibitor or patron.
  • Immediate removal from all Bricktober-Perth Facebook pages and groups and banning from such pages and groups, existing and future.
  • Referral to appropriate bodies (i.e.: police)

Touching, interfering with, stealing or removing other’s displays and components will not be tolerated and may result in you being immediately removed from the event and the police may be called.

Bricktober-Perth is a smoke, drug and alcohol-free event (Except for the AFOL night which will be BYO) as our audience is predominantly children. If it is believed that a person is under the influence of drugs or alcohol, they will be asked to leave, and authorities may be contacted and it may impact your future applications to participate in this event from being accepted. Violence or abusive behaviour will not be tolerated.

Deliberate damage or destruction of Rotary Property or deliberately creating a mess for Rotary to clean up, will not be tolerated.


If any disputes occur, they should be reported to the Operations Manager/Volunteer Co-ordinator who will initiate an investigation.  The course of action adopted will depend on the severity of the incident.

Bricktober-Perth will ensure that:

  • Complaints will be investigated promptly;
  • Each party will be given a fair opportunity to express their version of events;
  • Witnesses will also be asked to give a statement;
  • The alleged perpetrator will be treated as innocent unless the allegations are proven.

If the dispute/incident is not able to be resolved immediately then the Bricktober-Perth Committee will review and take further action in an attempt to resolve the issue.

All file notes relating to the report will be kept in specially provided locked files.  Only staff involved in particular processes under this policy will have access to these files.




Our preferred communication is EMAIL at bricktober2022exhibitors@gmail.com

If you wish to make an official request, such as you want to change your table request, theme, assistant name, etc. you need to do it via EMAIL.   This is the only official format for such communication to be received by us to act upon requests and queries.  We cannot guarantee a request made via another platform will be acted upon.

Communication via Facebook posts, private messages, phone calls, or in person are okay, but are problematic when follow up is required. They are not easily archivable or searchable for the committee to follow up and act on your messages/requests.


Submitting an application to exhibit at Bricktober-Perth 2022, does not automatically mean you have been successful.  If we decide to accept your application to exhibit, you will then be invited to exhibit.

We do not in any way or form, convey to you the RIGHT to exhibit at our show just because you have submitted an application.  If we decide that your application and any future applications are not suitable or we do not invite you to the show, you acknowledge that you have no rights, real or implied, to demand to be part of the show.

Any further questions, please contact

Kerry-Anne Andrew  bricktober2022exhibitors@gmail.com

NOTE: Official responses will only be done via email, not through Facebook posts or private messages.

All trademarks and copyrights are the property of their owners.
Copyright –The Rotary Club Ascot Rotary Inc.

This document is the property of The Rotary Club Ascot Rotary Inc.


Exhibitors Code of Conduct

Bricktober-Perth’s Code of Conduct requires Exhibitors to understand, accept and behave according to the following standards:

  • Your exhibits are not to contain any subjects that contradict Rotary’s values, may be deemed inappropriate to children, racist, or discriminatory, depictions of overt violence and/or gore. Any subject that the committee may consider to be inappropriate for exhibition may be refused.
  • You acknowledge that as an exhibitor you are representing Bricktober-Perth and must do so in a positive, honest, fair and respectful manner when dealing with patrons, exhibitors, volunteers, supporters, food vendors etc. (This includes when using social networking sites e.g., Facebook and Twitter).
  • You agree never to be under the influence of any alcohol or drugs whilst at the Bricktober-Perth event and refrain from smoking as Curtin University Campuses are a smoke free zone.
  • You agree that you have no convictions, spent or otherwise and no outstanding warrants or charges pending against you that would exclude you from working with other exhibitors, assistants or interacting with vendors, volunteers, cosplayers, others and the general public at this event.
  • You agree to sign in and out of the sessions including the times that you enter and exit.
  • You agree not to speak to the media on behalf of Bricktober-Perth, unless authorised to do so.
  • You agree not to touch, interfere with, steal or remove other’s exhibits and components.
  • You agree to behave in a manner consistent with Bricktober’s Equal Opportunity, Harassment and Bullying Policy.
  • You agree to follow any reasonable instruction given by the Bricktober-Perth Operations Manager during your activity.
  • You authorise Bricktober-Perth to use names and/or any photographs of exhibitors and assistants taken in newsletters, press releases and other publications produced to illustrate and promote Bricktober-Perth’s work.
  • You agree to wear your Bricktober-Perth Exhibitor Polo or Assistant t-shirt at all times and accept thongs are not to be worn or that you not have bare feet.
  • You agree to take reasonable care of your own health and safety, as well as the health and safety of those around you, whilst exhibiting for Bricktober-Perth; including immediately reporting any incidents or risks to health and safety as soon as they occur.
  • You agree to contact and consult the Bricktober-Perth Operations Manager with any emergencies or queries, concerns and/or grievances.
  • You agree to abide by all the Exhibitors Conditions and Regulations as set out in a separate document.
  • You agree that any breaches of this Code of Conduct may result in instant expulsion from the event and/or refusal to exhibit again in coming years.
  • Breaches of this Code of Conduct will be dealt with promptly and fairly by the Operations Manager, Rotarian and/or Bricktober-Perth Committee dependent upon the issue and you agree that any decisions made shall be final and binding.

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